Where volunteers who are not members of the Party are handling personal data, they must sign a non-disclosure agreement (NDA) to confirm that they are complying the data protection legislation.
Examples of when the NDA is NOT needed:
- Unaddressed Deliveries
- Pre-Addressed Deliveries. The volunteers will no longer have the data once they have completed the delivery. There is therefore a low risk of a data breach
- Labelling Envelopes. Again, the volunteers will no longer have the data once they have completed labelling and there is a low risk of a data breach.
- Virtual Phone Banking in Connect. Volunteers are required to agree to the Connect User Agreement, which includes a Data Protection Commitment, when they sign up to Connect. All data is stored in Connect.
Examples of when the NDA is needed (not exhaustive):
- Hand Addressing envelopes. Here they will have a sheet of names and addresses, which they will continue to have after they have completed the addressing. The NDA commits them to destroying / returning this data
- Telephone canvassing from spreadsheets or print outs. Again, the volunteer will have a copy of the data and they need to commit to keeping that information secure.
- Handling any personal data on a computer other than Connect Virtual Phone Banks
- Canvassing with Mini VAN
- Handling Canvassing Sheets
Signing the NDA
A copy of the NDA can be found here: Short Form Volunteer NDA
You and the volunteer should enter the following information on the form:
- Volunteer Name
- Volunteer Address
- Purpose for Processing (e.g., addressing leaflets, canvassing)
- Local Party Name or Campaign (e.g., Constituency and by election details)
- Sign as the Volunteer
- Name of Witness
- Occupation of Witness
- Address of Witness
- Signature of Witness
The witness should be a member or staff member of the Liberal Democrats.
The Standard Confidentiality Terms (pages 2-4) should be available to read by the Volunteer before signing, and made available to them if they wish to keep a copy.
The Standard Confidentiality Terms can also be found at Standard Confidentiality Terms.
Storing the NDA
The signed first page of NDA's should be kept in a secure place, ideally a lockable cabinet or drawer if you have one available to you. At convenient points, e.g., the end of a by election campaign, send them as a signed for delivery to:
Data Protection Officer
1 Vincent Square