Candidates' Office Administrator

Job Title:                Candidates’ Office Administrator

Responsible to:        Approvals & Selections Manager

Salary:        £25,933.53 to £26,713.55

Benefit:        3% Employer’s Pension Contribution

Tenure:         Permanent

Hours:        18.75 hours per week (0.5)

Location:         Office/Home based, with occasional travel to meetings in London.

Closing date:        5pm 16th March 2026

Purpose of job

To provide accurate, timely and well-organised administrative support to the Liberal Democrats’ candidate approval and selection processes, ensuring selections run smoothly, data is well-managed, and volunteers receive effective day-to-day support.

Key Responsibilities

1. Administer the necessary processes to deliver candidate approvals and selections accurately and to the agreed schedule.
2. Provide day-to-day support to individual Returning Officers and Electronic Ballot Administrators over individual selections, escalating difficult or contentious queries.
3. Build and maintain fit-for-purpose databases and data handling systems.

PERSON SPECIFICATION

Methodical and highly organised, with strong attention to detail.

Calm, patient and helpful when responding to queries, including during busy periods.

Proactive and willing to take ownership of routine tasks.

Comfortable working to deadlines and managing fluctuating workloads.

Essential Skills and Experience

Administration & Operational Support

• Proven experience in an administrative or coordination role, supporting complex processes or projects.
   
• Excellent organisational skills, with the ability to manage multiple tasks and deadlines simultaneously.
   
• Strong attention to detail, with a track record of delivering accurate work to agreed schedules.
   

Data & Systems

• Experience of maintaining databases or structured records, with a high level of accuracy and consistency.
   
• Confidence using digital tools such as spreadsheets, shared document systems and online platforms.
   
• Understanding of good data-handling practice, including confidentiality and data protection principles.

Process Delivery

• Ability to follow defined processes and procedures consistently, while flagging issues or anomalies.
   
• Experience of ensuring the right information is available to support operational delivery.
   
• Ability to coordinate logistics such as mailings, meeting arrangements or online events.
   

Support & Stakeholder Interaction

• Experience of providing day-to-day support to colleagues, volunteers or external stakeholders.
   
• Strong interpersonal and communication skills, with the ability to respond clearly and professionally to queries on the phone, in person and via email..
   
• Ability to recognise when issues need to be escalated and to do so appropriately.
   

Professionalism & Values

• High levels of discretion and integrity, particularly when handling sensitive or personal information.
   
• Commitment to the values of the Liberal Democrats.
   
• Reliable, dependable and able to work effectively as part of a team.

Desirable Skills and Experience

• Experience supporting elections, selections or other time-critical democratic processes.
   
• Familiarity with membership organisations or political parties.
   
• Experience of supporting electronic ballots, online hustings or secure digital meetings.
   
• Experience of working with CRM systems or membership databases.
   
• Experience of coordinating member communications or mailings.

How to apply

Please fully read through the requirements of the job before applying and take a few minutes to complete our Equality and Diversity Monitoring Forms then proceed with your application. 

• A full CV of no more than two pages and including a telephone number and email address;
• A covering letter (no more than one A4 page) setting out why you want the job and how your experience and skills are relevant to it;
• To be considered for this position, please submit your application to recruitment@libdems.org.uk

We will be reviewing applications as they come in and reserve the right to appoint prior to the closing date.

Please note: 

We will not be able to employ you if you are not eligible to work in the UK. We will not be able to obtain a work permit on your behalf.

Applicants are encouraged to inform us if any reasonable adjustments are needed to be made during any part of the recruitment process.

Please let us have details of your current salary and two referees including one from your current employer – if you would prefer us not to contact them until a later stage of the selection process, please let us know.

We may not notify applicants if their application has been unsuccessful at the shortlisting stage.

The Party believes it is essential to foster equity, equality, diversion and inclusion within our workforce. We want our employees to thrive in an environment where everyone is welcome and supported to achieve their potential. It is important to celebrate what makes us unique and that you feel valued, appreciated and free to be who you are.